About the Pastoral Management Module

The Pastoral Management module allows users to record and track a range of emotional and behavioural issues affecting the wellbeing of pupils. As well as logging pastoral issues, the software enables you to add notes and time-bound actions to each instance, which then link to the relevant pupil(s) personal record. Other features include:

• Tailored notifications to make relevant staff aware of record changes.
• Soft and hard record deletion options, which ensures greater control over data removal.
• Bulk transfer of record / action ownership between staff.
• Record archiving.

Using the Pastoral Management module, you can:

• Record pastoral management issues for individuals or groups of pupils.
• Add notes and actions to records.
• Search records.
• View and edit pastoral records.
• Reassign pastoral records and actions in bulk using the Transfer of Ownership function.
• Delete pastoral records. (Whether you have access to 'Soft' delete and 'hard' delete options will depend upon your profile permission settings.)
• Create and update pastoral record types and categories.
• Complete Getting It Right For Every Child (GIRFEC) forms. (Scottish Schools Only.)
• Download a report summarising child protection concerns. (Scottish Schools Only.)
• Receive automatic banner alerts and emails when a new pastoral record or note is created that you need to action, enabling you to respond promptly. Other alerts highlight changes made to records and are for information only.

Via profile settings, System Administrators set which Pastoral Management module functions users can access and whether the Notifications function is in use. They can limit users' access to one or more specific functions or set them as Pastoral Management Administrators, who have full access to the Pastoral Management module.

For more information about setting up the Pastoral Management module, System Administrators should see the 3sysACADEMIC Pastoral Management Setup Guide, available from our Customer Centre.

Fictitious, example data is used throughout this guide to aid users' understanding. Any resemblance to real persons (living or dead), or actual contact details, events, incidents, organisations or locations is purely coincidental.