You are here: Getting Started > Using 3sysACADEMIC > Searching for Pupils

Searching for Pupils

To attach pupils to records using 3sysACADEMIC, you need to search for them using special search dialogs. You may need to find individual pupils, e.g. a person who has received an award, or assemble a group, for example to create a pastoral record. The procedures below detail these key search types.

For generic information about using search dialogs, see Completing Fields.

ClosedHOW TO SEARCH FOR PUPILS

  1. Click Search.

    The Search dialog appears.

    Pupil Search dialog

  2. At the top of the dialog, enter your search criteria. You can filter by:

    • Group - From the first drop list, select the group type you want, e.g. 'Form', 'Subject Set' or 'Pupil Custom Group', and from the second drop list, select the person's specific group, e.g. 'Form 10A', 'Lower Sixth', 'Ski Trip 2016' etc. Your selection in the first drop list alters the options available in the second drop list.
    • Name - Use the first drop list to select 'Pupil Name', then type all or part of the pupil's name into the second field OR leave the second field empty to retrieve a complete list of all pupils.

  3. Click Search.

    A list of pupils appears in the top half of the dialog.

  4. Do ONE of the following:

    • Tick the check box on the left-hand side of each pupil name you require.
    • To select ALL the pupils in the list, tick the check box in the header row.

    Pupil Search dialog with select check boxes and button highlighted

  5. Click Select.

    The selected pupils appear on the Pupils tab in the bottom half of the screen.

  6. (Optional) To remove any erroneous pupils, tick the check box next to their name and click Remove.

    Pupil Search dialog with remove options highlighted

  7. Click OK.

    Pupil Search dialog with data added

    Your are returned to the previous page with the selected pupil(s) added to the relevant field.

ClosedHOW TO SEARCH FOR MULTIPLE PUPILS IN THE PASTORAL MANAGEMENT MODULE

Do ONE of the following:

  • Click in the field and type the first letters of the item you require. Select your choice from the items that appear in the drop list. This is known as auto complete. Repeat this sequence until you have selected all the names you require.

  • Click Magnifying glass icon at the end of the Pupil Name(s) field.
    The Pupil Search dialog appears.

    Pupil Search dialog for selecting multiple pupils

    1. Do one or both of the following:
      • Use the two Group drop lists to refine your search. Your selection in the first drop list alters the options available in the second drop list.
      • In the Pupil Name field, enter all or part of the name you want.

    2. Click Search.

    3. Click on each pupil you want in the left-hand column of the resultant search results list.

      Pupils move to the right-hand column once selected.

      Multiple Pupil Search dialog showing several names selected

      Note: To deselect a pupil, click on the Black circle containing a white arrow pointing left next to the relevant name.

    4. Repeat the search process until you have found and moved all the names you need into the right-hand column. When you are finished, click OK.

      You return to the previous screen with the pupil(s) added to the relevant field.